AS OF 31 MARCH 2006
MEMORANDUM FOR ALL GUIDE USERS
SUBJECT: Suggested Format for Admonitions and Reprimands
1. Air Force commanders and supervisors frequently contact the webmaster in his official capacity seeking guidance on how to craft appropriate and legally sufficient letters of reprimand, letters of counseling, and letters of admonition. I have found this handbook to be a helpful drafting tool; the commanders and supervisors I have shared it with have found it helpful as well. This guidebook did not originate with this site: it appeared in various forms on various Air Force legal office websites. However, because these offices tend to add and remove content from their websites frequently, it became hard to locate a copy of this handbook when needed. Therefore, I have removed the middlemen and added this guide in its entirety to www.opslaw.com. Posting of this guide does not constitute legal advice; commanders and supervisors with questions regarding letters of admonition, counseling, or reprimand are encouraged to contact their servicing staff judge advocate.
2. In the Air Force, guidance for how to prepare letters of reprimand, admonition, or counseling (LOR/LOA/LOC) is found in AFI 36-2907, Unfavorable Information File (UIF) Program
3. The attached information is furnished for your use in
4. As you know, a commander is responsible for maintaining good order and discipline within his command. In most cases, unit discipline can be maintained through effective leadership, including the use of administrative actions in lieu of Article 15s or courts-martial. Such measures include LOR/LOC/LOA. These “non-punitive" measures are not imposed as punishment but are used for corrective purposes, to further the efficiency of the command. A commander, when dealing with minor offenses, should usually consider these "non-punitive" measures first.
5. A counseling is a tool to assist subordinates develop judgment, skills, attitudes, and behaviors that are consistent with maintaining the Air Force’s readiness. AF Form 174, Record of Individual Counseling, is an excellent (optional) method for recording counseling sessions. It can provide a record of positive as well as negative counseling and can prove useful for performance evaluations.
6. An admonition is a warning given to deter the offender from repeating the type of
7. Written documentation of prior misconduct may prove very valuable later if administrative discharge or court-martial becomes necessary. For this use of LOR/LOA/LOC, however, the procedures set forth in Air Force Instruction 36-2907 must be closely followed. The
8. In any case involving an officer or SNCO I recommend that you coordinate the entire incident with your servicing staff judge advocate prior to taking administrative action.
9. The samples I have attached are not exhaustive but address frequently occurring incidents. If you have any suggestions for ways to improve this guide, please contact through www.opslaw.com. If you have questions about a specific case you are dealing with, please contact your servicing staff judge advocate.
Sample Letter w/Appendices
1. [State what the member did or failed to do, citing specific incidents and their dates. See Appendix A
2. [Second and subsequent paragraphs should be added for each additional item of misconduct.] [Begin these paragraphs with “Further investigation has disclosed" or “Additional investigation has disclosed”, and continue in the same format as paragraph 1.] [If this paragraph is not used, renumber the following paragraphs accordingly].
3. You are hereby [reprimanded / admonished / counseled]. [Add paragraph from Appendix B
5. Recommended language for officer LORs.: I am required to file this LOR in an Unfavorable Information File, unless I decide, based on information you provide in response to this LOR, that this reprimand should not stand. [For non-officer LORs or any LOC/LOA, refer to paragraph 1.3 of AFI 36-2907 if UIF action is contemplated.]
[NOTE: The person who initiates the LOC/LOA/LOR has 3 duty days to advise the individual of their final decision regarding any comments submitted by the individual.]
TABLE OF CONTENTS
APPEARANCE and dress standards, AFI 36-2903 violations Appendices A-1 and B-1
ASSAULT Appendices A-2 and B-2
CHECK, ISSUING WORTHLESS Appendices A-3 and B-3
CONSPIRACY Appendices A-4 and B-4
CRIMINAL activity by others, remaining in presence of Appendices A-5 and B-5
DEBTS, Dishonorable failure to pay Appendices A-6 and B-6
DEPENDENTS, failure to support Appendices A-7 and N/A
DERELICTION OF DUTY Appendices A-8 and B-7
DISOBEDIENCE of lawful order Appendices A-9 and B-8
DISORDERLY in a public place Appendices A-10 and B-9
DISRESPECT Appendices A-11 and B-10
Recklessly Appendices A-12 and B-11
While Drunk Appendices A-13 and B-12
DRUGS, abuse of Appendices A-14 and B-13
ETHNIC or sexist remarks:
Making Appendices A-15 and B-14
Permitting Appendices A-15 and B-15
FALSE official statement Appendices A-16 and B-16
INTOXICATION on duty Appendices A-17 and B-17
LEAVING place of duty without authority Appendices A-18 and B-18
Damage to Military Appendices A-19 and B-19
Damage to Personal Appendices A-20 and B-20
Stolen Property knowingly received, bought
or concealed Appendices A-21 and B-21
REPAIR, failure to Appendices A-22 and B-22
THREAT, Communication of Appendices A-23 and B-23
WRONGFUL, appropriation Appendices A-24 and B-24
AFI 36-2907, Relevant Excerpts APPENDIX C